Last modified: 10/7/25
Hospitality Rules and Regulations
(Where applicable)
General:
• Admission passes to individual hospitality areas will only be provided by Grand Prix Association of Long Beach (GPALB) for distribution to guest(s) by Client. Security will be posted at the entry to each area and will honor only the hospitality pass for that area. Clients are responsible for controlling access to their individual Hospitality Area. Additional security can be ordered and purchased through the GPALB Hospitality Coordinator if desired at additional cost.
• One caterer will be assigned to each Hospitality Area. The GPALB Hospitality Coordinator will provide this information along with information on any options (additional rentals, security guard, additional TV monitor, etc.) to the client.
• Selling food, beverage and merchandise is not allowed in Hospitality Area.
• Nothing may be distributed to the public in Hospitality Areas.
• Trade Show display materials are not allowed in Hospitality Areas.
• Unauthorized vehicles are not allowed in Hospitality Areas. All vehicles must be parked in designated parking areas with a pass issued by GPALB.
• Five (5) MPH speed limit will be strictly enforced in applicable areas including Hospitality Areas.
• GPALB reserves the right to remove anyone behaving in a disorderly, unlawful, or abusive manner. Client is responsible for the conduct of its guests.
• Identification (signage) will be allowed only in Client's defined Hospitality Areas. ABSOLUTELY NO SIGNAGE on frontage facing the track or by aerial view
• Client must designate a person to be responsible for the overall operation of its Hospitality Area. The GPALB will maintain a staffed hospitality headquarters during weekend to assist all Clients. Communication with all services MUST be provided via the GPALB hospitality headquarters.
• The GPALB will provide a list of Approved Services available to Client during race weekend no later than 45 days prior to Event. All orders (except for food, beverage, floral) must be placed through the GPALB Hospitality Coordinator by March 2, 2026. Later orders will be charged a 20% service charge for processing.
• Alcoholic beverages may not be removed from the Hospitality Areas. All alcoholic beverages and food served in all Hospitality Areas must be obtained from the GPALB Approved Alcoholic Beverage Concessionaire and from a GPALB Approved Caterer. The GPALB will provide each Client with a list of all services available no later than 45 days prior to event.
• All canopies, sidewalls, chairs, tables, TV electrical, etc. MUST be ordered through GPALB. No one is permitted to bring in their own items. NO EXCEPTIONS.
• GPALB, its parent, subsidiaries, affiliated companies and contracted security companies are not responsible for lost, damaged or stolen items.
• All Hospitality Areas must be vacated 30 minutes after last on track event.
• The use of Acura Grand Prix of Long Beach name and logo is reserved strictly and exclusively for official Grand Prix merchandise. Unauthorized use of it or any other registered trademarks of GPALB or its sponsors and affiliates is strictly prohibited.
• Client agrees and HEREBY RELEASES all event participants, sanctioning bodies, sponsors, INDYCAR, LLC (“INDYCAR”), Penske Entertainment Corp., Motorsports Events Management LLC, Aquarium Holdings LLC, Grand Prix Association of Long Beach LLC (“GPALB”), Automobile Competition Committee for the United States, International Motor Sports Association (“IMSA”), American Honda Motor Co., Inc., City of Long Beach, and all directors, managers, officers, members, shareholders, owners, successors, assigns, employees, representatives, contractors, agents, and parent, affiliate and subsidiary companies, of each of the foregoing (collectively “Releasees”) from any and all claims or liability arising from or related to the event, including from claims or liability resulting from the negligence of any Releasee(s). Without limitation, the risk and danger assumed, and claims and liability released include all risk, danger and claims associated with injury, death, illness, property damage and/or economic or other loss. BE AWARE OF YOUR SURROUNDINGS AND ALERT FOR HAZARDS, which may include without limitation slipping, falling, flying debris from on-track incidents, and conduct of others at the event.
• GPALB shall not be liable to the Client for lost profits or other consequential or incidental damages.
• Client may not assign nor sublet the Hospitality Area without the prior written consent of GPALB. Reference to any particular Event or series shall include any successor or replacement Event or series.
• Event passes may not be resold, transferred, or used for commercial purposes.
• Client agrees while on Event premises to comply with all GPALB, local, city, state and federal laws, ordinances, rules and regulations, including those relating to consumption of alcohol.
• GPALB shall not be liable to Client for failure to perform hereunder due to an event of force majeure, including, but not limited to acts of God, war, terrorism, civil strife, government regulations, state, local or facility limitations or regulations as a result of communicable disease or pandemic, rain, fire, strikes, inclement or severe weather, power outages, inability to obtain necessary labor or materials, or other emergencies or causes beyond its control.
Premium Pit Row Suites & Seaside Suites (In addition to above)
• Admission to each area will be limited to possessors of the appropriate day pass for each specific area. Security for each area will be stationed at the entrance and will enforce the pass provision daily.
• Client to be responsible for controlling access to individual suite.
• No vehicles will be allowed in individual Premium Pit Row & Seaside areas.
• Handicap accessibility is limited.
• Layout as currently planned. Health department protocols may require some revisions.
Grand Prix Vista Club, Seaside Club, Pit Row Suite Club & Pit Lane Club (In addition to above)
• Admission to Club will be limited to possessors of the appropriate day pass. Vista Club, Seaside Club, Pit Lane Club & Premium Pit Row Suite Club - Friday, Saturday, Sunday (individual day passes).
• Grandstand seats are not included with these passes.
